Safeguard
01Administrative safeguards
Workforce access, security training, vendor review, and incident response are reviewed on an annual cycle and tracked through continuous control monitoring.
Compliance
HIPAA-aligned clinical documentation, built on the safeguards that matter.
CortexaNote treats protected health information as the product boundary. Capture, transfer, workspace access, clinical review, and deletion run as one controlled workflow, with a Business Associate Agreement ready for covered entities.
- Trust signal
- HIPAA
- Trust signal
- Last reviewed May 2026
- Trust signal
- CortexaNote Trust
Mapped signals
Compliance is expressed as operational proof, not a footer claim.
CortexaNote keeps framework, security control, workflow ownership, and review responsibility visible on one page.
HIPAA
BAA ready
AES-128
Encrypted transfer
Access control
Audit logs
Incident response
U.S. hosting
Clinician review
Trust center
Trust packet
Show the proof path before rollout.
A serious safety page makes compliance proof inspectable. CortexaNote keeps that rhythm without pretending gated reports are public downloads.
Security reviews, agreement requests, status checks, and framework evidence are separate artifacts. Keeping them explicit prevents the page from collapsing procurement, operations, and legal review into one vague trust claim.
HIPAA packet
Request the BAA
A CortexaNote Business Associate Agreement template is available today. Route the request through sales and trust review to get the executed copy.
Trust center
Open trust center
Live posture, control summaries, security policies, and procurement evidence are published in the CortexaNote trust center.
Procurement
Request security review
Ask for the right questionnaire response, agreement, or architecture summary for your procurement workflow.
Operations
Check system status
Uptime and incident communication live outside marketing copy so operations teams can inspect them directly.
Controls
Secure your ePHI workflow.
U.S. healthcare privacy and security controls for clinical documentation workflows.
Controls
02Physical and technical safeguards
Encryption at rest and in transit, role-based access, session timeouts, and audit logging cover Recorder, scribe, import, and workspace administration as one system.
Governance
03Risk analysis and management
Capture, AI drafting, EHR handoff, and support are evaluated as one documentation surface, with risk reviewed before material product changes ship.
Agreement
04Business Associate Agreement
A CortexaNote BAA template is ready for covered entities and their qualified business associates; teams can request it through the sales and trust path.
Operations
05Incident response
Security and support escalation paths are exercised separately from marketing channels, with notification commitments documented in the BAA.
Identity
06Access controls
Workspace roles, billing ownership, and EHR handoff routing keep ePHI inside the people and accounts that should see it.
Data lifecycle
Secure clinical data follows the same path clinicians follow.
The boundary is not one database table. It is the whole journey from patient conversation to approved note.
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01
Consent and capture
Clinicians record only inside the authorization, consent, and operating policies required by their organization.
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02
Encrypt and transfer
Audio moves from Recorder or browser capture through encrypted transfer into a protected clinical workspace.
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03
Draft and review
AI output stays draft work until a qualified clinician checks the note, edits it, and approves the final record.
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04
Export or delete
Teams can move approved text into the EHR and keep retention decisions explicit instead of hidden in the tool.
Compliance FAQ
HIPAA is a regulation, not a certification, and there is no "HIPAA certified" stamp to claim. CortexaNote operates the administrative, physical, and technical safeguards required of a business associate and signs a BAA with covered entities that use the platform for documentation involving PHI.
Bring trust review into the rollout conversation.
CortexaNote works best when clinical, operations, procurement, and trust owners evaluate the same Recorder + AI scribe + EHR workflow.